Stores & Inventory Assistant- Hotel- Masaai Mara

Role Objective

We are seeking a detail-oriented Stores & Inventory Assistant for a lodge in Maasai Mara. This position offers excellent career growth opportunities. The role involves overseeing inventory control and ensuring efficient management of stock including food and beverage supplies, guest amenities, cleaning materials, and maintenance items.

Core Duties and Responsibilities

• Receive all deliveries from suppliers and verify that quantities and quality match the Local Purchase Order (LPO) and Delivery Note
• Check perishable goods (vegetables, meats, dairy) for freshness and ensure non-perishables are within their expiry dates
• Issue items to various departments (Kitchen, Housekeeping, Bar, Maintenance) only upon receipt of an authorized requisition form
• Maintain up-to-date digital or manual records (Bin Cards) for all stock movements
• Prepare weekly and monthly reports on stock consumption, slow-moving items, and potential shortages for the Lodge Manager or Accountant
• Arrange the store using the FIFO (First-In, First-Out) method to minimize waste and spoilage
• Monitor stock levels and initiate purchase requisitions when items reach minimum order levels
• Liaise with suppliers and local vendors to coordinate deliveries and manage returns for damaged or incorrect goods
• Ensure all storage areas (dry store, cold rooms, freezers) are kept clean, ventilated, and pest-free according to Kenyan public health standards
• Safeguard the store against unauthorized access and pilferage; ensure the store remains locked when not in use
• Perform other assigned duties as required

Job Specifications and Qualifications

• At least 2 years of experience as a storekeeper, preferably in a 4-star or 5-star hotel or lodge environment
• Proficiency in MS Excel and experience with hospitality POS/Inventory software (e.g., Micros, Materials Control, or SunSystems)
• Diploma in Purchasing