Project Assistant - Sudan at ACTED

About the Role

We invite applications from suitably qualified candidates for the position of Project Assistant supporting operations in Sudan.

Key Responsibilities

• Support in setting up systems for comprehensive staff records, project trackers, and documentation in coordination with HR
• Organize travel, accommodation, and logistical arrangements while anticipating operational needs
• Coordinate onboarding, orientation, and administrative guidance for new staff
• Manage workspace allocation, office resources, and procurement
• Serve as the primary interface between Sudan and Kenya operations, ensuring timely processing of administrative, HR, and logistical requests
• Identify and implement workflow improvements, standardize procedures, and maintain knowledge management systems
• Oversee administrative processes, document management, and ensure compliance with organizational standards
• Undertake additional administrative, coordination, or strategic support tasks as required

Required Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration or related field
• At least 1 year of experience in administrative support, logistics, or coordination roles (INGO experience is an asset)
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously
• Excellent communication skills in English
• Proficiency in Microsoft Office software (Word, Excel, Outlook) and Adobe
• Strong interpersonal skills and ability to work effectively in a multicultural team