People & Culture Coordinator (Policy Compliance & Safeguarding)

About the Role

United Bible Societies (UBS) is seeking a qualified People & Culture Coordinator to support the People Team in safeguarding programme coordination and HR governance. This role is based in Nairobi, Kenya.

Safeguarding Programme Coordination

You will work in close consultation with the Director of People to coordinate and administer safeguarding processes across the organisation. Your responsibilities will include:

• Create, maintain and update safeguarding templates, reporting forms, guidance documents and internal toolkits
• Coordinate internal safeguarding processes, ensuring timely submission and accurate filing of incident reports and training records
• Support the administration of safeguarding training for UBS staff, leadership and board members, including scheduling, materials preparation, tracking attendance and compliance
• Ensure safeguarding onboarding components are delivered to all new joiners, including Code of Conduct, reporting procedures, and key policy briefings
• Create and manage the safeguarding documentation repository, ensuring controlled access, proper categorisation, and compliance with privacy requirements
• Assist with safeguarding-related and policy non-compliance workplace investigations by preparing documentation, collating evidence, scheduling interviews, and acting as note-taker
• Ensure all safeguarding records meet legal, audit, and procedural standards

Compliance, HR Governance & Policy Coordination

You will maintain and coordinate HR policies and organisational compliance. Your key responsibilities will include:

• In consultation with the Director of People, maintain the central repository of HR and People Team organisational policies (Safeguarding, Whistleblowing), ensuring effective version control, accessibility, and timely updates
• Coordinate cyclical policy reviews with policy owners, ensuring documents remain current with legislation and best practice
• Support drafting, editing and formatting HR policies and procedures
• Work with policy area owners and leads to track and report organisation-wide compliance with existing policies
• Support line managers and the People Team in addressing compliance breaches, escalating concerns, and maintaining accurate employee relations and compliance records
• Prepare reports and compliance trackers