Officer Supply Chain Management

About the Position

Africa Nazarene University (ANU) in Nairobi, Kenya is recruiting a Supply Chain Management Officer to lead procurement and supply chain operations across the institution.

Key Duties and Responsibilities

• Develop procurement strategy, programs, policies, procedures, plans and guidelines
• Overall planning and coordination of supply chain services
• Establish and manage a suppliers' master data list by analyzing requests for quotation from various departments, market conditions, and present and future material availability
• Communicate list of approved preferred suppliers, vendors and service providers to management and employees
• Develop and monitor the department's annual plan and budget
• Ensure timely, efficient and effective procurement of goods, services and works while strictly adhering to procurement policy
• Participate in the tendering bid evaluation process and issuance and awarding of bids
• Lead contract negotiation and signing with preferred suppliers for future procurement on agreed terms and conditions
• Review purchase order claims and contracts for conformance to company policy
• Sign memoranda of understanding with approved suppliers regarding term of delivery, payment and other supply-related matters
• Manage vendor and supplier relationships and liaise with suppliers to clarify issues regarding supplied products, scope/description, pricing, service level duration and contractual terms
• Resolve vendor or contractor grievances and claims against procurement amicably or in liaison with the University's legal team
• Work with internal departments to assess the performance of outsourced agencies, vendors and suppliers
• Process periodic settlement of fees as per pre-established terms and conditions
• Receive and initiate purchase requests from departments across the University
• Liaise with department heads to determine purchasing needs and specifications
• Track orders and ensure timely delivery; follow up with suppliers as needed

Job Reference

Anu/supp/01/02/26