Logistics Officer at Concern Worldwide

Position Overview

Concern Worldwide is seeking a qualified Logistics Officer to support programme implementation and operations in the Turkana office. This role encompasses logistics support, stores management, vehicle rental coordination, and administrative functions.

Main Duties and Responsibilities

Logistics Support & Stores Management

• Ensure efficient and timely operations support for programme implementation
• Submit monthly Stock Reconciliation and Transport Reports
• Maintain an updated inventory register for Turkana office
• Plan staff movement, schedule vehicle servicing, maintenance and repairs
• Keep the Turkana Fixed Asset Register up to date

Vehicle Rental Management

• Submit Supplies Requests to Nairobi for vehicle hire, adhering to procurement timelines and supported by movement plans
• Inspect vehicles, where possible, before engagement
• Ensure all approved Purchase Orders are issued to respective suppliers for vehicle hires and track PO utilization to prevent overspending
• Follow up with suppliers for timely submission of invoices and log sheets; review for accuracy and completeness
• Update PO tracker for vehicle hires

Administration Management

• Liaise with landlord for proper running and maintenance of office premises and timely submission of rent invoices
• Organize transport and accommodation for visitors to Turkana
• Ensure adequate supply and proper utilization of office consumables
• Assist with document reproduction including photocopying, scanning, and sending programme support documents to Nairobi via courier
• Schedule repairs and maintenance for equipment and generator as needed
• Implement health and safety procedures for all offices, including replenishment of first aid kits and servicing of fire extinguishers
• Ensure all paperwork filing is complete, accurate, up to date, and properly organized

Procurement & Distribution Management

• Manage procurements carried out in Lodwar including stationery, water supply, and office consumables
• Process Supplies Requests, ensuring they are correctly authorized by budget holders and adhere to procurement procedures