Legal Clerk at Emerge Egress Consulting

About the Role

We are seeking a detail-oriented and organized Legal Clerk to join our dynamic team. You will be the backbone of our office operations, managing administrative tasks and ensuring smooth daily functioning of the firm.

Core Duties and Responsibilities

• Ensure day-to-day office activities run smoothly and efficiently
• Maintain daily staff attendance records and office library registers
• Receive, respond to, and manage incoming calls and switchboard operations
• Liaise with advocates and their Personal Assistants, ensuring timely communication via calls and emails
• Dispatch documents promptly and follow up on invoices and payments
• Scan and file all incoming documents according to firm procedures
• Prepare and write vouchers and manage petty cash administration
• Organize and maintain proper records of all documents
• Supervise office cleaning, hygiene, and sanitation standards
• Organize, schedule, and coordinate appointments and meetings for partners and staff members
• Prepare meeting briefs, minutes, and reports in a timely manner
• Oversee operational and administrative tasks to ensure optimal office functioning
• Handle reception and corporate communications via phone, email, and online platforms
• Perform secretarial duties including typing and document drafting as required
• Prepare and monitor administrative budgets and resource utilization reports
• Ensure timely payment of firm subscriptions and bills
• Coordinate logistical arrangements including accommodation, travel, visas, and transfers for partners and staff
• Act as a key liaison contact between the office and various stakeholders

Key Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in office software and switchboard management
• Ability to handle multiple tasks and prioritize effectively
• Professional demeanor and discretion
• Attention to detail and accuracy in record-keeping