Governance & Executive Support Officer at The Maa Trust

About The Role

The Governance and Executive Support Officer is responsible for strengthening The Maa Trust's internal governance systems and ensuring high standards of administrative and legal compliance. The position supports the Executive Committee and Board of Trustees in governance coordination, policy development, contract management, compliance tracking, and governance capacity building for community institutions supported by The Maa Trust, including schools, health facilities, and water projects.

Key Qualifications

This role requires strong written and analytical skills, excellent coordination abilities, meticulous attention to detail, proactivity, and professional integrity.

Governance Coordination and Board Support

• Provide secretarial support to the Executive Committee and Board of Trustees, ensuring effective governance operations
• Prepare, circulate meeting notices, agendas, board packs, and supporting documents
• Take accurate and professional minutes for Board, committee, and management meetings
• Track implementation of resolutions and actions, preparing follow-up reports
• Maintain official records including minutes, resolutions, and statutory filings
• Coordinate compliance with relevant laws and regulatory frameworks

Policy Development and Compliance

• Lead the drafting, review, and updating of organisational policies, manuals, and standard operating procedures
• Ensure all policies are compliant with Kenyan law and aligned with The Maa Trust's strategic and operational priorities
• Maintain a central policy register and manage periodic reviews, consultations, and approvals
• Coordinate dissemination and staff orientation sessions on new or revised policies
• Support documentation and due diligence processes during donor or institutional audits

Legal and Contract Administration

• Draft, review, and manage contracts, MOUs, partnership agreements, leases, and related legal documents