Finance and Administration Manager

About the Role

An exciting opportunity has arisen for a motivated professional to join Kakenya's Dream as Finance and Administration Manager, based in Nairobi, Kenya.

Leadership and Management

• Develop, implement, and ensure compliance with financial management and administrative policies
• Coordinate the annual corporate budget preparation
• Oversee budget utilization, monitoring, and reviews, providing insights on allocations and variances
• Contribute to proposal development and fundraising initiatives
• Supervise and manage the finance team
• Represent Kakenya's Dream in stakeholder meetings
• Provide financial management guidance to the Board and management

Financial Transactions Processing

• Facilitate accurate and timely payments, ensuring all documentation aligns with budget allocations before approval
• Collaborate with the finance team to maintain compliance with organizational policies
• Review payment vouchers and ensure proper authorization of supporting documents
• Verify staff imprest advances for accuracy and completeness before processing
• Oversee the payment of invoices, utilities, and other expenses
• Monitor expenditures against approved budgets and advise management accordingly
• Prepare financial reports to support management decision-making
• Manage cash handling at Kakenya's Dream locations, including petty cash
• Oversee payroll processing for all staff

Financial Management

• Ensure effective financial management across Kakenya's Dream and all facilities
• Develop and implement comprehensive financial management systems and policies
• Monitor and manage the annual corporate budget
• Prepare timely financial statements and maintain accurate accounting records for audits
• Provide budget utilization guidance to program teams
• Assist with procurement and disposal of assets
• Manage the organization's assets and liabilities effectively
• Facilitate staff training in financial management

Cash Management and Banking

• Coordinate banking activities and ensure proper procedures are followed