EAS Administrative Assistant at Mennonite Central Committee

Position Overview

The EAS Administrative Assistant ensures the smooth and efficient operation of conferences, meetings, and day-to-day administrative processes under the Area Directors' office, working closely with the Regional Logistician. This role requires strong organizational and communication skills, as well as proactive follow-up to manage travel, logistics, events, procurement, reporting, and general administrative support. The administrative assistant serves as a point of contact for internal and external stakeholders and vendors.

Position Details

• Reporting to: Area Directors for East Africa & Sahel
• Employment Type: 6 months fixed-term contract (may be renewed based on needs and budget)
• Location: Nairobi, Kenya
• Annual Gross Salary: KES 1,200,000 – 1,500,000 (commensurate with experience and within the established salary band)
• Start Date: Tentatively 1st February 2026

Key Responsibilities

• Manage bookings at the MCC EAS apartment and other venues for colleagues and regional guests
• Procure gifts and other needed items, posting items regionally and globally as required
• Manage care for those visiting Kenya for medical purposes, including accommodation, airport transfers, and translation services
• Handle invoices for venues where events are held and for different service providers
• Serve as main point of contact for all externally hosted events held in Kenya, including general orientation, CPC gathering, YAMEN Orientation, YAMEN Re-Entry, and regional learning tours
• Manage and update the inventory of MCC EAS assets
• Manage and regularly update the medical evacuation insurance cover for staff
• Collect supplier quotations and prepare purchase request forms to share with Area Directors and finance; maintain regular communication with service providers
• Maintain an updated supplier database and procurement tracker
• Coordinate transportation needs for regional office staff and regional guests with the transport service