Assistant Administrative Officer at Kenya Methodist University (KeMU)

About the Position

Kenya Methodist University (KeMU) invites applications from suitably qualified candidates for the position of Assistant Administrative Officer. This role is essential to the smooth operation of the administrative office and requires a detail-oriented professional with strong organizational and communication skills.

Key Responsibilities

• Ensure smooth day-to-day running of various office activities
• Perform front office duties including receiving visitors, answering calls, and responding to inquiries
• Send, receive, and direct emails to appropriate officers and manage printing needs
• Receive, read, and screen correspondences; sort and direct them to respective officers for action
• Take dictations, transcribe, and type memos, circulars, letters, and other documents
• Edit documents from other departments prior to signature
• Review all outgoing correspondences to ensure accuracy before signing
• Manage out-trays by clearing and sorting completed files for distribution
• Ensure proper filing and organization of office records
• Organize meetings by issuing notices, preparing agendas and documentation, and taking accurate minutes
• Prioritize urgent matters for prompt action
• Forward information from University Management committees to Heads of Units for departmental implementation
• Handle and securely store highly confidential documents from Senate, staff disciplinary, and interview proceedings
• Complete additional assignments as directed by supervisor

Minimum Requirements

• Bachelor's Degree in Administration, Management, or equivalent qualification from a recognized university with at least five (5) years of experience in a comparable position
• Diploma or Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent

Location

Nairobi, Kenya

Reference: KeMU/ADM/RAA/2/11/2025