Administrative Supervisor at Victory Farms

About the Role

We are seeking an Administrative Supervisor to manage daily office operations at our Nairobi headquarters. The ideal candidate will possess excellent organizational and interpersonal skills to ensure smooth office operations and provide administrative support across all departments.

Key Responsibilities

• Supervise daily headquarters operations and administrative support staff
• Oversee timely rent and utility payments
• Track and update inventory purchases
• Coordinate with shipping companies to track incoming orders, receive deliveries, verify weights, and determine final goods costing
• Distribute goods to respective departments and teams
• Maintain daily card payments and reconcile them on a weekly and monthly basis
• Oversee office repairs and maintenance to ensure smooth operations
• Prepare and distribute newborn and birthday cards monthly
• Welcome and register visitors, ensuring a friendly and professional experience
• Manage internal and external communication, including document printing and correspondence
• Process purchase orders (POs) on ERP and follow up on related payments for travel, meals, and accommodation allowances
• Plan and coordinate team functions, corporate events, and annual celebrations
• Manage staff uniform issuance, inventory, and recognition programs
• Update employee recognition records and coordinate award distribution across sites
• Arrange travel logistics, including flights and hotel bookings, for staff and guests
• Perform additional administrative tasks as assigned

Required Qualifications & Skills

• Bachelor's degree or diploma in Business Management or related field
• Minimum 2 years' experience in office administration
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills