Administrative Fashion Designer Assistant

About the Role

This vacancy presents a chance to join a leading organization. The Fashion Admin Assistant plays a critical role in supporting operations, logistics, and internal coordination. This role is ideal for someone who thrives in organized environments, understands fashion workflows, and can act as the connective link between teams, vendors, and management.

Design & Creative Responsibilities

• Assist in development of fashion concepts, collections, and design sketches
• Create technical drawings and assist with sample development
• Research trends, fabrics, and materials aligned with brand identity
• Work closely with tailors, pattern makers, and production teams
• Assist in fittings, alterations, and quality checks

Administrative & Operational Responsibilities

• Track shipments, deliveries, and production timelines
• Monitor and update inventory levels for materials and finished products
• Support vendor coordination and assist with payment tracking and documentation
• Coordinate team calendars and schedule internal meetings
• Set up meetings, reminders, and manage internal deadlines
• Support day-to-day coordination between departments and team members

Data Entry & Reporting

• Update spreadsheets, sales records, inventory logs, and administrative documentation
• Prepare basic reports to support decision-making
• Maintain organized digital and physical records

Communication & Workflow Management

• Manage general inquiries and provide basic customer service support (non-design related)
• Act as the central point of communication for day-to-day office updates
• Relay information clearly between design, operations, sales, and management teams to ensure smooth workflow execution

Requirements

• Diploma or Bachelor's degree in Fashion Design, Fashion Management, or a related field
• Previous experience in an administrative or coordination role