Time & Attendance Assistant at Sheer Logic

About the Role

We are seeking a competent and tech-savvy Time & Attendance Assistant to oversee the administration of our client's employee clocking system and ensure accurate tracking of attendance, overtime, public holidays and leave. This role plays a key part in ensuring data accuracy, compliance and smooth integration of attendance records into payroll processing.

Key Responsibilities

• Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries
• Troubleshoot clocking issues, escalating technical problems to IT when necessary
• Regularly audit attendance data to ensure accuracy, integrity and completeness
• Ensure accurate recording and validation of attendance, overtime and public holidays in line with company policy
• Generate and submit daily, weekly and monthly reports as requested
• Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system
• Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded
• Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
• Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll-related matters
• Train new employees on the use of the time clocking system and related HR processes
• Support internal and external HR audits related to time and attendance data
• Maintain secure and organized attendance and leave records, both electronic and physical
• Perform other duties as assigned

Required Qualifications

• Diploma or Bachelor's degree in IT, Business Administration, or related field
• 1–2 years of experience in time and attendance, HR operations, or similar administrative role
• Experience in a hospitality, manufacturing or fast-paced environment preferred

Required Skills

• Strong IT skills and proficiency with digital systems
• Excellent attention to detail and accuracy
• Strong organizational and time management abilities
• Effective communication and interpersonal skills
• Ability to work collaboratively with different departments
• Proficiency with HR and payroll management systems
• Data analysis and reporting capabilities

Location

Nairobi, Kenya