Terms of Reference for Workshop Facilitator and Documentalist at Islamic Relief

Position Overview

This position offers a great opportunity for career growth. The role combines two key functions: Workshop Facilitator and Documentalist, working together to ensure an impactful and well-documented learning experience.

Workshop Facilitator Responsibilities

• Design and guide a structured, interactive, and participatory learning process
• Facilitate critical reflection and experience sharing among country teams
• Facilitate in-depth discussions on key thematic areas including climate adaptation, resilience, programme effectiveness, efficiency, and impact
• Manage group dynamics and ensure inclusive participation
• Synthesize key lessons and recommendations
• Guide participants in consolidating evidence-based lessons and co-creating actionable recommendations for future programming
• Support co-creation of an actionable Lessons Learned Framework

Documentalist Responsibilities

• Accurately capture all workshop proceedings, including plenary discussions, group work outputs, presentations, and key participant reflections
• Document presentations, group work, and plenary sessions
• Capture quotes, success stories, visuals, and key reflections
• Produce a detailed workshop report and a consolidated Lessons Learned Document
• Create a comprehensive, well-structured, and professionally presented Lessons Learned Report that captures the workshop's outcomes and serves as a key knowledge product

Final Lessons Learned Report Structure

• Executive Summary
• Introduction & Workshop Methodology
• Key Thematic Lessons (e.g., Climate-Smart Agriculture, Women's Empowerment, Youth Engagement, WASH, Governance)
• Success Stories & "What Worked Well"
• Key Challenges & "What Did Not Work"
• Actionable Recommendations for Future Programming (categorized by theme and level – e.g., project design, country-level, regional-level)
• Annexes (Agenda, Participant List, etc.)

Duration and Level of Effort

• Pre-workshop preparation and review – 3 days
• Final Lessons Learned Report delivery – 15 December 2025

Location

Nairobi, Kenya