Terms of Reference for Workshop Facilitator and Documentalist at Islamic Relief

This position offers a great opportunity for career growth. For the Workshop Facilitator:

• Design and guide a structured, interactive, and participatory learning process.

• Facilitate critical reflection and experience sharing among country teams.

• To facilitate in-depth discussions on key thematic areas including climate adaptation, resilience, programme effectiveness, efficiency, and impact.

• Manage group dynamics and ensure inclusive participation, synthesize key lessons and recommendations.

• To guide participants in concentrating evidence-based lessons and co-creating actionable recommendations for future programming.

• Support co-creation of actionable Lessons Learned Framework.

For the Documentalist:

• To accurately capture all workshop proceedings, including plenary discussions, group work outputs, presentations, and key participant reflections.

• Document presentations, group work, and plenary sessions.

• capture quotes, success stories, visuals, and key reflections.

• Produce a detailed workshop report and a consolidated Lessons Learned Document.

• To produce a comprehensive, well-structured, and professionally presented Lessons Learned Report that captures the workshop's outcomes and serves as a key knowledge product for Islamic Relief.

Final Lessons Learned Report (Final Lessons Learned Report (including design/layout) If we could Suggest a required structure, for example:

• Executive Summary

• Introduction & Workshop Methodology

• Key Thematic Lessons (e.g., Climate-Smart Agriculture, Women's Empowerment, Youth Engagement, WASH, Governance)

• Success Stories & "What Worked Well"

• Key Challenges & "What Did Not Work"

• Actionable Recommendations for Future Programming (categorized by theme and level - e.g., project design, country-level, regional-level)

• Annexes (Agenda, Participant List, etc.)

• Approved report (incorporating feedback)

• 15 Dec 2025

Duration and Level of Effort

• Pre-workshop preparation and review – 3 days

• Facilitation/documentation during workshop – 4 days

• post-workshop synthesis and reporting – 3 days

• Total (each consultant): 10 working days

• The consultant is expected to propose the amount of time they need for the assignment.

Qualifications and Experience Workshop Facilitator:

• Advanced degree in Climate Change Adaptation, Food Security, or related field.

• Minimum 10 years’ experience in multi-country resilience and livelihood programs.

• Strong background in climate-resilient agr...