Secretary at Clovers Management & Training Consultants Ltd

Job Summary

Clovers Management & Training Consultants Ltd seeks a highly organized and detail-oriented Secretary to provide administrative and clerical support and ensure the efficient operation of our office. The ideal candidate will handle day-to-day administrative tasks, manage correspondence, maintain records, and assist with scheduling and communication. This role requires strong communication skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage and organize office operations and procedures
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain and update filing systems, records, and databases
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute meeting agendas, minutes, and reports
• Draft, proofread, and edit documents, letters, and presentations
• Support management and staff with administrative tasks as needed
• Maintain office supplies inventory and place orders when necessary
• Ensure confidentiality and security of sensitive company information
• Liaise with clients, visitors, and external partners professionally

Qualifications and Skills

• Proven experience as a secretary, administrative assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and problem-solving skills
• Ability to handle sensitive information with discretion
• High school diploma required; associate or bachelor's degree preferred