Project and Finance Officer (Procurement & Logistics) at Agriterra

About the Role

A reputable organization seeks a dedicated individual to support its project procurement functions. The Project Procurement and Logistics Officer will ensure timely, transparent, and cost-effective procurement of goods, works, and services in compliance with internal policies and donor requirements. You will be responsible for managing and coordinating all aspects of the supply chain, ensuring the efficient and effective movement of goods and materials.

Key Responsibilities

• Support the development and execution of annual procurement and inventory plans for projects
• Prepare requests for quotations (RFQs), invitations to bid (ITBs), and requests for proposals (RFPs) as required
• Research and evaluate potential suppliers and vendors based on quality, price, delivery timelines, and reliability
• Negotiate contracts and terms with vendors to secure the most advantageous deals for the organisation
• Prepare, organize, and maintain complete procurement and inventory files, ensuring all documentation is audit-ready and meets organizational standards
• Track procurement requests and ensure timely delivery of goods and services
• Ensure all procurement processes comply with organizational procurement policies
• Adhere to donor regulations and applicable local laws throughout procurement activities
• Liaise with Finance teams for coordination and payment processing
• Provide regular procurement and inventory reports to management and project teams

Required Qualifications

• Bachelor's degree or Diploma in Procurement, Business Administration, Supply Chain Management, or a related field
• Minimum of 3 years of relevant procurement experience, preferably in an NGO or donor-funded agricultural program
• Familiarity with donor procurement guidelines (e.g., USAID, EU, DFID, World Bank)
• Proficiency in Excel and procurement software/tools

Preferred Qualifications

• Professional certification (e.g., CIPS)

Location

Nairobi, Kenya