Procurement Officer at All Saints' Cathedral

Key Responsibilities

• Implement annual procurement plans in accordance with the strategic plan while maintaining approved and available budgets
• Place and follow up on local procurement orders in adherence with procurement policies and procedures
• Implement and ensure compliance with procurement policies and procedures; conduct regular process reviews and advise on policy and process updates or improvements
• Engage end users, receive requisitions, identify supply sources, and make recommendations for competitive sourcing
• Prepare tender documents, coordinate with relevant stakeholders for opening and evaluation, and participate in tender evaluation as Committee Secretary
• Conduct research into best practice contract management and adopt approved practices in the contract management process
• Collaborate with suppliers to ensure timely delivery of ordered materials and products; resolve supplier issues
• Follow up with stakeholders to ensure timely delivery of products and services in accordance with orders and contracts
• Conduct contractual monitoring to assure service delivery in line with strategy and contract agreements; report on compliance and delivery performance
• Raise, issue, and file Local Purchase Orders (LPOs)
• Verify purchase orders for accuracy, completeness, and clarity; confirm that product information, shipping information, cost, and delivery dates are correct before authorization
• Maintain a comprehensive record management system including supplier database, contracts, orders, shipping documents, usage records, and correspondence
• Conduct regular supplier rating and evaluation; maintain and update the suppliers list
• Coordinate procurement committee meetings and execute meeting decisions
• Perform any additional duties as assigned by the Finance Manager or their designee