Legal Secretary at Emerge Egress Consulting

Role Objective

A medium-sized law firm headquartered in Nairobi seeks a qualified secretary to enhance operational efficiency and support senior management in delivering business development initiatives.

Core Duties and Responsibilities

• Supervise junior staff and delegate tasks as needed
• Prepare bids, tenders, proposals, and presentations to support business development timelines
• Handle all correspondence via mail, phone calls, and other communication channels
• Manage administrative and secretarial duties
• Prepare administrative and operational reports
• Oversee office utility bills, ensure timely payments, and follow up on outstanding accounts
• Organize meetings, office events, and industry-relevant activities
• Serve as key liaison between the office and stakeholders including government authorities, suppliers, clients, and staff
• Organize and maintain the Director's calendar, schedule appointments, and coordinate meetings proactively and efficiently
• Prepare meeting briefs, minutes, and reports
• Provide administrative support to the Partner as required
• Represent the Partner and management in meetings as needed
• Perform other duties as assigned

Key Competencies

• Excellent organizational skills
• High integrity
• Ability to maintain confidentiality
• Reliability
• Excellent customer care skills

Qualifications and Experience

• Certificate or Diploma in Business Administration or related field
• At least 3 years of relevant experience