Individual Consultancy Service – Project Administrative Assistant at African Union - InterAfrican Bureau for Animal Resources

About the Role

We are seeking a dynamic and organized Project Administrative Assistant to join our expanding team. This role provides comprehensive administrative support to ensure smooth operations and effective project delivery.

Key Responsibilities

• Maintain and manage office calendars and activity schedules
• Arrange travel and accommodation, prepare travel documents, and create budgets for workshops and meetings
• Coordinate physical and virtual meetings, workshops, and conferences
• Provide administrative support including drafting correspondence and preparing meeting documents
• Produce reports, minutes, and documentation for dissemination to stakeholders and partners
• Maintain and update stakeholder inventory and liaise with relevant sector associations
• Manage filing systems and electronic archives with accurate indexing
• Keep records of project staff contracts
• Support procurement activities and financial matters in collaboration with procurement and finance teams
• Assist in preparing reports, presentations, statistics, tables, lists, and diagrams
• Monitor documentation completeness and timeliness for report development
• Follow up on progress of outsourced studies and consultant deliverables
• Manage mail dispatch and receipt (including emails and faxes) with accurate communication records
• Coordinate equipment procurement, maintenance, and inventory management
• Perform additional duties as assigned by supervisor

Required Qualifications

• Bachelor's degree in Administration or related discipline, including procurement