Fleet Administrator (Manufacturing Industry)

Company & Location

Company: HCS Affiliates Group
Location: Nairobi, Kenya
Contract: One year with possibility of renewal

Role Summary

We are recruiting on behalf of a leading manufacturing company seeking a Fleet Administrator to support efficient, compliant and cost-effective fleet and distribution operations. The Fleet Administrator will oversee fleet performance, supplier management, compliance, reporting and cost optimization while ensuring safe and efficient vehicle operations across multiple sites.

Key Responsibilities

Fleet Cost & Performance Management

• Monitor fleet efficiency, fuel consumption and telematics data to drive cost savings
• Ensure timely servicing, tyre management and preventive maintenance
• Promote safe driving behavior and support driver training initiatives
• Analyze fleet data and prepare performance reports (spend vs budget, utilization, uptime)

Supplier & Stakeholder Management

• Manage relationships with fleet suppliers, repair vendors and service providers
• Monitor supplier performance, resolve issues and follow up on payments
• Collaborate with Supply Chain, Finance and Distribution teams to ensure value for money and operational efficiency

Compliance & Risk Management

• Ensure compliance with statutory requirements (permits, insurance, inspections, speed governors, driver licenses)
• Support export compliance (e.g., phytosanitary certification)
• Investigate accidents and implement corrective actions
• Identify operational risks and develop mitigation strategies

Fleet Lifecycle Management

• Support acquisition and disposal of vehicles in collaboration with Procurement
• Recommend fleet replacement strategies to optimize operating costs

Process Improvement & Reporting

• Maintain fleet monitoring systems and generate regular performance reports
• Engage drivers and internal stakeholders to address operational challenges
• Provide monthly reports on compliance, utilization, incidents and spend

Key Performance Indicators

• Vehicle repair & maintenance spend performance