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Finance Officer
International Centre for Evaluation and Development (ICED)
Nairobi, Kenya
Permanent
Published 2 months ago · Expires 4 weeks from now
Job description
We are looking for a qualified candidate to fill this position.
Key Responsibilities:
- Grant & Contract Financial Management
- Oversee financial accounting for all grant-funded projects and contracts, ensuring accuracy, completeness, and compliance.\
- Monitor expenditures against approved budgets and forecasts; analyze variances and provide timely financial advice to management and program teams.
- Prepare and submit grant and contract financial reports in line with donor guidelines and deadlines.
- Ensure timely invoicing, fund drawdowns, receipts, and cash-flow management for grants and contracts.
- Participate in cross-departmental grant and contract management meetings and ensure follow-up on agreed actions.
- Budgeting & Forecasting
- Support development of proposal budgets in collaboration with program and development teams
- Monitor budget execution and prepare forecasts to identify potential risks, overruns, or funding gaps.
- Support preparation of quarterly and annual budgets and forecasts for grant-funded programs and contracts.
- Ensure alignment between narrative and financial reports submitted to donors.
- Donor Compliance, Risk & Audit Management
- Ensure compliance with donor regulations, organizational policies, and legal requirements.
- Conduct regular expenditure reviews to ensure proper cost allocation and compliance.
- Coordinate and support internal and external audits related to grants and contracts.
- Identify financial risks and recommend process improvements to strengthen internal controls.
- Accounting, Payments & Statutory Compliance
- Process payments, staff advances, petty cash, and supplier invoices.
- Maintain accurate accounting records and ensure timely posting in accounting systems.
- Perform bank and balance sheet reconciliations.
- Support payroll processing and ensure compliance with Kenyan statutory requirements (KRA, NSSF, SHA, Housing Levy etc).
- Donor, Partner & Internal Relations
- Support donor and partner financial reporting in line with agreements and internal timelines.
- Respond to donor and partner financial queries professionally and promptly.
- Ensure complete, accurate, and accessible filing of grant and sub-grant financial documentation.
- Capacity Building & Support
- Provide technical guidance to program teams, partners, and consultants on grant financial management.
- Develop and share financial tools, templates, SOPs, and guidance notes to strengthen grant management capacity...