Finance and HR Administrator at Software Dynamics

About the Role

Software Dynamics is seeking a Finance and HR Administrator to support the company's financial and human resources operations. This role combines finance administration (60%) with HR administration (40%), ensuring accurate financial management and a positive, compliant workplace environment.

Finance Administration Responsibilities (60%)

Accounts Payable & Receivable

• Process and reconcile invoices and vendor payments with accurate General Ledger coding
• Generate and send client invoices and track outstanding receivables
• Manage debt collection follow-up procedures
• Manage and reconcile company credit card statements and employee expense reports

Payroll Support

• Assist in preparation and processing of monthly payroll
• Ensure accuracy in salary calculations and statutory deductions (PAYE, NSSF, NHIF)
• Maintain and update employee payroll and benefits records

Reporting & Compliance

• Perform bank reconciliations and assist with month-end and year-end close processes
• Support the CFO in preparing preliminary financial reports, budgets, and forecasts
• Ensure compliance with Kenyan financial regulations (KRA requirements) and internal company policies

Human Resources Administration Responsibilities (40%)

Recruitment & Onboarding

• Coordinate interview scheduling and professional candidate communications
• Maintain the Applicant Tracking System (ATS)
• Prepare new hire contracts and complete onboarding paperwork
• Manage employee file setup and organization

Employee Records & Compliance

• Maintain accurate, confidential, and up-to-date employee records (digital and physical files)
• Assist with administration of employee benefits programs and annual leave tracking
• Ensure adherence to Kenyan labor laws and company HR policies

General HR Support

• Serve as first point of contact for routine internal HR inquiries

Location

Nairobi, Kenya