Finance and Administration Intern at Brooke East Africa

About the Role

This position offers a great opportunity for career growth. The Finance and Administration Intern will support the finance and administrative functions of the organization for a period of one year, earning the requisite experience required to advance in their career. This role includes assisting with financial record-keeping, processing of documents, administrative support, and ensuring adherence to internal procedures and external regulations.

Department: Finance and Administration
Reports to: Finance Officer

Key Responsibilities

Payment Processing and Voucher Management

• Prepare petty cash payments in a timely manner
• Prepare payment vouchers with proper coding to respective accounts and filing
• Record petty cash payment vouchers daily in the cash/bank sub journal
• Ensure all transactions are properly and fully documented, approved, and recorded in the cash/bank sub journal
• Prepare and file all supporting documentation according to organizational procedures

Petty Cash Management

• Maintain custody of the office M-Pesa cash fund
• Maintain petty cash float via M-Pesa at approved levels
• Process petty cash requests efficiently
• Disburse petty cash only upon satisfactory verification of accurate documentation, authorized transactions, and alignment with financial system requirements
• Ensure petty cash documentation is filed for records and facilitate monthly reconciliation
• Support petty cash documentation and facilitate spot checks as needed

Accounting Support

• Assist in checking financial documents for accuracy and completeness
• Ensure proper coding of expenses in line with relevant systems and procedures
• Review expense reports (travel and operational) for accuracy and completeness
• Ensure expense reports have been fully approved and documented