Finance & Administration Officer

About the Role

This position offers an excellent opportunity for career growth within the Institution of Surveyors of Kenya (ISK). You will play a crucial role in managing the financial and administrative operations of the organization, working closely with internal staff, management, and external partners.

Key Responsibilities

• Prepare, analyze, and monitor financial reports and monthly cash flow forecasts to support strategic decision-making
• Assist in budget preparation, forecasting, and monitoring expenses to ensure cost efficiency
• Oversee daily financial operations, including accounts payable and receivables, payroll, and general ledger functions, ensuring timely remittance of deductions
• Examine all vouchers for approval in a timely and accurate manner, ensuring all payments processed are within approved work plans and budgets
• Ensure proper financial procedures and systems are operated and maintained in compliance with relevant institutional policies and accounting standards
• Prepare and maintain an inventory of institutional assets for accounting and insurance purposes
• Ensure adherence to government laws, donor policies, and internal financial procedures
• Direct and oversee all administrative support functions, including office management and logistics
• Oversee procurement activities, including managing purchasing, supplier databases, and material/inventory records
• Provide human resources support, including assistance with medical cover and staff welfare priorities
• Maintain physical and electronic filing systems for all records and manage libraries at headquarters and branch networks
• Coordinate with internal staff, management, and external partners including banks and financial institutions
• Perform any other lawful duties as assigned

Required Competencies

• Attention to Detail: Essential for accuracy in financial data and record-keeping
• Analytical Thinking: Ability to investigate issues and provide insights for decision-making
• Communication: Capable of clearly explaining financial concepts to non-finance staff
• Problem-Solving: Skilled at resolving financial and operational challenges