Facilities and Property Officer at Kenindia Assurance Company Limited

Position Overview

The Facilities and Property Officer is responsible for managing and maintaining the company's physical infrastructure and ensuring that all facilities are safe, efficient, and well-maintained. The role oversees the outsourced property management company that manages the company's real estate investments, ensuring optimal performance, compliance, and value retention. This position involves both operational facility oversight and strategic property management coordination, including the review and consolidation of property financial reports to support management decision-making.

Principal Accountabilities

Facilities Management and Maintenance

• Oversee the day-to-day operations and maintenance of company offices, utilities, and equipment to ensure safety, functionality, and efficiency
• Develop and implement preventive and corrective maintenance schedules for all facilities
• Supervise office renovations, refurbishments, and relocations to ensure cost efficiency and minimal disruption to operations
• Manage relationships with outsourced maintenance, cleaning, and security service providers, ensuring adherence to service-level agreements
• Maintain an accurate facilities and asset register, including tagging and periodic verification
• Conduct routine inspections to identify risks, safety concerns, and improvement opportunities

Property and Investment Oversight

• Oversee and evaluate the performance of the outsourced property management company handling the company's real estate portfolio
• Review and validate property management reports, including rent rolls, occupancy summaries, maintenance logs, and financial statements
• Maintain and consolidate monthly and quarterly income statements and financial summaries from the property management company to support management decision-making
• Monitor rental income collection, lease renewals, property expenses, and ensure compliance with contractual obligations