Executive & Admin Assistant at Atarah Solutions

About the Role

A dynamic team is expanding and looking for the right talent to join as an Executive & Administrative Assistant. You will provide comprehensive support to the Managing Director, managing priorities across multiple workstreams while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage the MD's schedule, high-level communication, travel arrangements, and follow-ups
• Represent the MD in selected meetings and stakeholder engagements
• Coordinate operational activities across departments on behalf of the MD
• Manage company and MD objectives using digital project management tools
• Track deliverables, timelines, KPIs, and ensure accountability in ongoing projects
• Prepare high-quality reports, briefs, presentations, and official communications
• Conduct research and prepare comprehensive meeting packs
• Maintain accurate digital records and confidential documentation
• Support executive decision-making with structured updates and timely information
• Schedule all company meetings and ensure minutes are taken and shared on time
• Manage day-to-day office administrative functions

Required Qualifications

• Bachelor's degree in Business Administration, Communication, Project Management, or a related field
• 3-5 years' experience supporting senior executives or leadership teams
• Excellent writing, communication, and presentation skills
• Strong proficiency in project management software and digital workflow systems
• Ability to coordinate multiple workstreams and follow through to completion
• Professional presence with confidence in high-level engagements
• Highly organized with strong attention to detail
• Proactive with ability to anticipate needs before they arise
• Calm, confident, and articulate in meetings
• Strong integrity and commitment to confidentiality
• Reliable, mature, and solutions-oriented approach to work