Events Assistant

A top employer is now accepting applications for this role. Role Objective A hospitality organization in Nairobi is seeking a proactive and creative Events Assistant to support and enhance its events operations. This role is designed to contribute to high-quality event delivery, strengthen guest engagement, and support the growth of the events function. Core Duties and Responsibilities

• Help in planning, coordinating, and executing events from preparation through completion, ensuring logistical needs are met.

• Provide on-site support during event setup, live execution, and breakdown according to company standards.

• Collaborate with clients to understand event objectives, preferences, and basic budget considerations.

• Liaise with vendors, suppliers, service providers, and subcontractors as needed.

• Help prepare event documentation, including contracts, schedules, and checklists under supervision.

• Support sourcing venues, décor, equipment, and services for private, corporate, virtual, and hybrid events.

• Contribute to the development of simple event concepts, themes, and layouts based on client needs.

• Assist with preparation of event programs, attendee materials, and promotional items.

• Support event communication, including invitations, confirmations, and post-event follow-ups.

• Help with marketing and promotional activities, including basic social media support.

• Assist in tracking event expenses and maintaining simple budget records.

• Support coordination of transport, accommodation, and logistics for staff, guests, and suppliers.

• Help manage event timelines to ensure tasks are completed on schedule.

• Assist in resolving on-the-day event issues and escalate challenges when required.

• Participate in post-event reviews, feedback collection, and reporting.

• Maintain organized records of event files, supplier contacts, and reports.

• Contribute ideas to enhance event delivery and guest experience.

• Perform any other duties as assigned to ensure smooth event operations

Job Specifications and Qualifications

• Diploma in Hospitality, Tourism, Business Management, Communication, or a related field.

• Minimum of two (2) years’ experience in events, hospitality, customer service, or a related support role.

• Basic knowledge of event planning and coordination.

• Flexibility to work extended hours and travel when required.

Key Competencies

• Creative mindset with an interest in event concepts and themes.

• Strong time management and multitasking abilities.

• Excellent organizat...