Court Clerk

An exciting opportunity has arisen for a motivated professional. Role Objective A Full-Service medium-sized firms offer a diverse set of practice areas (e. g, litigation, real estate, corporate, and estates) seeks to hire an efficient individual and add to their administration team. Core Duties and Responsibilities

• Ensuring that day to day activities run smoothly..

• Maintenance of daily staff attendance register.

• Maintain the proper records as per the firm’s process

• Ensuring that the Office Library register is up to date as expected.

• Ability to receive and respond to calls and handle a busy switch board. 

• Ensuring that liaison to advocates or their Personal Assistants is done in a timely fashion and relevant emails and calls are conveyed to them.

• Ensuring timely dispatch of documents and also follow up of invoices and their payments.

• In charge of scanning all incoming documents as expected.

• Preparation and writing of vouchers.

• Filing and proper records of documents.

• Supervision of office cleaning, hygiene and sanitation.

• Organizing and diarizing scheduling appointments, meetings and coordinating meetings for partners and staff members in a pro-active and efficient manner. 

• Preparing briefs, minutes and reports for the meetings in a timely manner.

• In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.

• Handling reception and corporate communication via various channels, calls, emails, online platforms in the various set out protocol.

• Attending to mail, phone calls and other corporate communication tools appropriately.

• Carry out various secretarial duties, typing and drafting for staff members as required.

• In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. 

• In charge of ensuring that various subscriptions for the partners and firm and bills due are paid on a timely basis.

• Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.

• Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc.

• Prepare and be an integral part of execution team for office events as needed such as departmental and office meetings, dinner events etc.

• Handle all maintenance, repairs and operational issues to ensure seamless operations.

• Requisition of office stationery and supplies and ensuring that re...