Assistant Office Administrator II - 5 Posts at Kenya Rural Roads Authority

About the Role

Kenya Rural Roads Authority is seeking 5 motivated professionals for the position of Assistant Office Administrator II. This role offers an exciting opportunity to contribute to essential administrative functions within a dynamic organization.

Key Responsibilities

• Taking oral dictation
• Word and data processing
• Managing e-office systems
• Operating office equipment
• Handling telephone calls and managing appointments
• Attending to visitors and clients
• Maintaining office diary and travel itineraries
• Establishing and monitoring procedures for record keeping of correspondence and file movements
• Maintaining an up-to-date filing system
• Managing office protocol
• Ensuring security of office records, equipment, documents, and classified materials

Required Qualifications

Work Experience:

• At least three (3) years relevant work experience at the grade of Assistant Office Administrator III or in a comparable position

Educational Requirements:

Candidates must have one of the following:

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)

OR

• Certificates from Kenya National Examinations Council in the following areas:
  • Typewriting II (minimum 50 w.p.m) or Computerized Document Processing III
  • Shorthand II (80 wpm)
  • Business English II or Communications I
  • Office Practice II
  • Secretarial Duties II
  • Commerce II
  • Office Management III or Office Administration and Management III
  • Or equivalent qualification from a recognized institution

Required Skills

• Proficiency in computer applications
• Demonstrated merit and ability as reflected in work performance and results