Assistant Administrative Officer at Kenya Methodist University (KeMU)

Position Details

Reference: KeMU/ADM/RAA/2/11/2025

Location: Nairobi, Kenya

Key Responsibilities

• Participate in and ensure the smooth day-to-day running of various office activities
• Perform front office duties, including receiving visitors and calls, responding to enquiries, and directing callers to relevant offices
• Send, receive, and direct emails to relevant officers and manage printing of documents for their attention
• Receive, read, screen, and sort correspondences, directing them to respective officers for action
• Take dictations, transcribe, and type memos, circulars, letters, and other documents; edit documents from other departments for signature
• Review all correspondences for obvious errors before signature
• Clear out-trays by removing completed files, sorting them, and sending them to relevant officers for action
• Ensure proper filing and organization of office records
• Organize meetings by issuing notices, preparing agendas and documentation, and taking accurate minutes for various university committees
• Prioritize matters requiring urgent attention for quick action
• Assist in forwarding information from University Management Committee decisions to Heads of Units
• Handle and securely store highly confidential documents from Senate, staff disciplinary, and interview meetings to prevent unauthorized disclosure
• Carry out other assignments as directed by supervisor

Minimum Requirements

• Bachelor's Degree in Administration, Management, or equivalent qualification from a recognized university, with at least five (5) years of experience in a comparable position; OR
• Diploma or Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent