Assistant Accountant

Role Purpose

Support the finance department in maintaining accurate financial records, processing transactions, preparing reconciliations, supporting audits, and ensuring compliance with statutory and internal financial controls across the organization.

Key Duties & Responsibilities

Financial Operations

• Post daily accounting transactions (payments, receipts, journals)
• Maintain accurate ledgers (general ledger, creditors, debtors)
• Process supplier invoices and ensure proper approvals
• Track receivables, follow up outstanding balances, and support collections

Bank, Cash & MPESA Management

• Perform daily and monthly bank reconciliations
• Reconcile MPESA paybills, tills, and cash accounts
• Monitor petty cash usage and replenishment

Reporting & Documentation

• Assist in preparing monthly management accounts
• Generate schedules for expenses, payables, and receivables
• Maintain proper filing (physical and digital) for audit trails

Tax & Statutory Support

• Assist in preparation of VAT, PAYE, and Withholding Tax schedules
• Support compliance with KRA, NSSF, NHIF, and other statutory bodies
• Prepare audit schedules and respond to audit queries

System & Controls

• Work within accounting software/ERP systems
• Ensure transactions are properly coded to cost centers and projects
• Maintain data accuracy, integrity, and audit trails

Required Skills

Technical Skills

• Strong accounting and bookkeeping knowledge
• Bank reconciliation and cash management skills
• Understanding of VAT, PAYE, and Withholding Tax
• ERP/accounting software proficiency
• Excel skills (formulas, reconciliations, reports)

Soft Skills

• High attention to detail and accuracy
• Integrity and confidentiality
• Time management and organization
• Ability to work under deadlines
• Team collaboration and communication

Experience

4 years' experience in accounting or finance