Administrative & Operations Officer at Football Kenya Federation

About the Role

We invite applications from suitably qualified candidates for the position of Administrative & Operations Officer at the Football Kenya Federation.

Key Responsibilities

• Provide full daily secretarial and administrative support to the General Secretary's Office Team
• Draft and manage correspondences, take minutes as needed, and maintain electronic records and files of all required documentation
• Coordinate calendars and manage communication flow with divisions and external stakeholders
• Liaise with the Guest Management Team on hospitality, VIP protocol, and office guest arrangements
• Assist in organizing and coordinating meetings and events, including room setup, documentation, and calendar management
• Welcome, assist, and coordinate arrangements for visitors, delegations, and high-profile guests
• Assist with travel and logistics for the office team, including flights, visas, accommodation, and transportation
• Coordinate with the Transportation Manager regarding logistics arrangements
• Develop organization plans listing all stadiums, distance matrices (km and average travel times) between designated hotels, airports, and stadiums during competitions
• Manage office operations including supplies, equipment, mail registration, directory updates, and official gifts
• Oversee setup and dismantling of the office at host venues during major competitions and events
• Perform additional duties as required to ensure smooth office operations

Required Qualifications

• Bachelor's degree in Business Administration, Management, or equivalent
• Minimum 3 years of professional experience in a similar role
• Fluency in French and English (required)
• Arabic or Portuguese (advantageous)
• Proficient in Microsoft Office (Outlook essential; Excel, Word, PowerPoint, Teams)
• Strong organizational skills with ability to work under pressure and meet deadlines
• Demonstrated reliability and commitment to quality
• Proactive and accountable approach to work
• Ability to set a positive example and maintain professional standards