Administrative & Operations Officer at Football Kenya Federation

About the Role

Football Kenya Federation is seeking a qualified Administrative & Operations Officer to provide comprehensive administrative and operational support to the General Secretary (GS) Office Team.

Key Responsibilities

• Provide daily secretarial and administrative support to the GS Office Team, including drafting and managing correspondences, taking minutes, and maintaining electronic records and files in the CAF SharePoint
• Coordinate calendars and manage communication flow with CAF divisions and external stakeholders
• Liaise with the Guest Management Team on hospitality, VIP protocol, and GS Office guest arrangements
• Organize and coordinate meetings and events, including room setup, documentation, and calendar management
• Welcome, assist, and coordinate arrangements for visitors, delegations, and high-profile guests from the GS Office
• Assist with travel and logistics for the GS Office team, including flights, visas, accommodation, and transportation
• Coordinate with the Transportation Manager in the Services team
• Develop concise organization plans listing all stadiums and distance matrices (km and average travel times) between designated hotels, airports, and stadiums during competitions
• Manage office operations, including supplies, equipment, mail registration, CAF Directory, and official gifts
• Set up and dismantle the GS Office at host venues during major CAF competitions and events
• Perform additional tasks as required to ensure smooth office operations

Required Qualifications

• Bachelor's degree in Business Administration, Management, or equivalent
• Minimum 3 years of professional experience in a similar administrative role
• Fluency in French and English (required); Arabic or Portuguese is an advantage
• Proficient computer skills, including Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Strong organizational skills with the ability to work under pressure and meet deadlines
• Demonstrated reliability, commitment to quality, and ability to set a positive example
• Proactive and accountable approach to work