Accounts Officer at Orchid HR Outsourcing

About the Role

We are seeking a highly motivated and detail-oriented Accounts Officer to join our dynamic team in the construction and manufacturing sector. The successful candidate will be responsible for managing day-to-day financial operations, ensuring accurate reporting, reconciliations, and compliance with statutory requirements.

Key Responsibilities

Financial & Accounting Duties

• Maintain accurate accounting records for all financial transactions (general ledger, payables, receivables)
• Perform reconciliations for bank accounts, mobile money, and supplier statements
• Prepare management reports including cash flows, income statements, and project cost reports
• Ensure timely remittance of statutory obligations (VAT, PAYE, NSSF, NHIF, Withholding Tax)
• Assist in budgeting and tracking project expenditures against approved budgets
• Support month-end and year-end closing activities and prepare schedules for audit
• Process staff payroll, allowances, and reimbursements
• Monitor project cash flow requirements and advise management accordingly
• Maintain financial records for equipment leasing, subcontractor payments, and material purchases

Procurement & Logistics Support

• Source quotations, prepare LPOs, and manage supplier records
• Support site operations through coordination of deliveries, logistics planning, and stock monitoring
• Maintain updated records of inventory and support periodic stock-taking
• Ensure proper documentation and filing of contracts, LPOs, supplier invoices, and delivery notes
• Liaise with project managers to align financial records with site requirements
• Follow up with suppliers and subcontractors on invoices, deliveries, and outstanding issues

Administrative Support

• Provide general administrative support including correspondence, filing, and record management
• Prepare reports on procurement efficiency and supplier performance