Accounts Assistant

The accounts assistant will support the effective financial management of Moi Educational Centre by ensuring accurate, timely, and compliant processing of all financial transactions. The role upholds transparency, accountability, and effeciency in both accounts receivable and payable operations, ensuring that all inflows and outflows are well recorded, reconciled and aligned with institutional policies and requirements. Key Responsibilities: Accounts Receivable (AR) Management

• Prepare and issue invoices for school fees, transport, and other services.

• Record and receipt payments made by parents, students, and other stakeholders.

• Maintain accurate and up-to-date fee registers and debtor ledgers.

• Reconcile receipts and deposits with bank statements to ensure all collections are accounted for.

• Support communication with parents and guardians regarding fee balances, receipts, and payment schedules.

• Maintain proper documentation for all collections and follow up on overdue payments as guided by the Finance Manager.

Accounts Payable (AP) Management

• Receive, verify, and process supplier invoices in line with LPOs, delivery notes, and contract terms.

• Prepare supplier payment vouchers and ensure payments are made within approved timelines.

• Maintain an updated supplier ledger and ensure all payables are properly authorized and supported by documentation.

• Support the Finance Manager in preparing schedules for statutory deductions (PAYE, NHIF, NSSF, and VAT).

• Reconcile supplier statements and address discrepancies in coordination with vendors.

Petty Cash and Banking

• Manage petty cash operations, ensuring accurate recording, approval, and replenishment of float.

• Conduct periodic petty cash reconciliations and prepare summary reports for review.

• Ensure timely banking of all collected revenues and maintain bank deposit slips and reconciliations.

Reconciliations and Reporting

• Prepare monthly bank reconciliations for all school accounts.

• Reconcile debtors, creditors, and control accounts to maintain accurate financial records.

• Assist in generating periodic financial reports and schedules for management review and audits.

Compliance and Audit Support

• Ensure all accounting transactions comply with MEC financial policies and Kenyan statutory requirements.

• Support both internal and external audits by preparing documentation and responding to queries.

• Maintain orderly filing of all financial documents for easy retrieval and reference.

Stakeholder Support

• Provide courteous and professional support to staff, suppliers, and parents on finance- ...