Principal Administrative Assistant – Procurement at Ghana Academy of Arts and Sciences (GAAS)

About Ghana Academy of Arts and Sciences (GAAS)

The Ghana Academy of Arts and Sciences (GAAS) was established by an Act of Parliament in 1959, to encourage the creation, acquisition, dissemination, and utilization of knowledge for national development. It is comprised of Fellows who have distinguished themselves in the Arts and Sciences and is led by a Council consisting of a President, Vice-Presidents, an Honorary Secretary, and other elected members.

The Academy's work is administered through a Secretariat consisting of the Executive Secretary and other administrative, secretarial, and clerical staff. The Executive Secretary is responsible for the day-to-day management of the Academy under the Honorary Secretary and drives the strategic plan and other policy directives under the general guidance of the Council.

Position Overview

Under the Senior Assistant Registrar – Procurement and Executive Secretary, the Principal Administrative Assistant – Procurement assists in the preparation of the annual procurement plan and its revision.

Key Responsibilities

• Assist in tender preparations for goods, works, and services within the approved threshold
• Maintain suppliers' database register
• Assist in the maintenance of Auditorium Headquarters building
• Assist in the preparation of bidding documents for goods, works, and services within approved threshold for bidding
• Assist in preparing quarterly procurement status reports
• Perform any other duties assigned by the Senior Assistant Registrar – Procurement and the Executive Secretary

Required Qualifications & Experience

• Higher School Diploma or Degree in Accounting, Business Management, or a similar field (preferred)
• Minimum two years of relevant experience

Position Details

• Location: Accra, Ghana
• Employment Type: Full-Time