Procurement Officer – Senior Assistant Registrar at Ghana Academy of Arts and Sciences (GAAS)

About Ghana Academy of Arts and Sciences (GAAS)

The Ghana Academy of Arts and Sciences (GAAS) was established by an Act of Parliament in 1959 to encourage the creation, acquisition, dissemination, and utilization of knowledge for national development. The Academy is composed of Fellows who have distinguished themselves in the Arts and Sciences and is led by a Council consisting of a President, Vice-Presidents, an Honorary Secretary, and other elected members.

The Academy's work is administered through a Secretariat led by an Executive Secretary, supported by administrative, secretarial, and clerical staff. The Executive Secretary is responsible for the day-to-day management of the Academy under the Honorary Secretary and drives the strategic plan and other policy directives under the general guidance of the Council.

Position Overview

Reporting to the Executive Secretary, the Procurement Officer – Senior Assistant Registrar oversees all purchasing activities and ensures that procurement items are both cost-effective and of high quality. This role involves evaluating suppliers, products, and services; negotiating contracts; maintaining positive supplier relations; and ensuring all purchases meet quality standards and budgetary requirements.

Key Responsibilities

• Prepare annual procurement plans with detailed lists of anticipated purchases and regularly update them
• Prepare tenders for goods, works, and services within approved thresholds
• Maintain and manage suppliers' database registers
• Prepare requests for proposals and advertisements for consultancy services
• Undertake bid opening and evaluate submissions for goods, works, and services
• Monitor procurement processes of projects to ensure conformity with established procedures
• Prepare quarterly procurement reports

Employment Details

• Job Type: Full-Time
• Location: Accra, Ghana
• Category: Logistics/Procurement