Archivist at ARB APEX Bank

Company

ARB APEX Bank

Location

Accra, Ghana

Job Type

Full-Time

Role Summary

The Archivist will ensure the efficient and effective management of the bank's records at the Records Centre at the Kumasi Branch and semi-current records nationwide.

Key Responsibilities

• Facilitate the organisation and migration from a manual records management system to electronic records management
• Ensure the effective and efficient management of the Electronic Document Management System (EDMS) after migration
• Facilitate the submission of records to and retrieval of records from the records centre
• Organise archival records and develop classification systems to facilitate access to archival materials
• Integrate records retention and management into the culture and processes of the bank
• Implement the records retention policy of the bank
• Administer daily operations of the centre and exercise oversight responsibility over semi-current records at the head office and branches
• Identify and organise all dormant and orphaned records in the bank
• Ensure proper storage and shelving of records in the repositories
• Maintain an Accession Register of all record holdings
• Select and review records which have attained their retention periods
• Re-schedule records on various forms (e.g., Records Disposal Form)
• Maintain a register or finding aid of all record holdings
• Monitor the retrieval and re-shelving of records in the repositories
• Evaluate records for preservation and retention
• Ensure that search room rules and regulations are adhered to by all users
• Provide reference services to researchers