Administrative Officer at Ghana News Agency (GNA)

About the Organization

The Ghana News Agency (GNA) is inviting applications from suitably qualified, result-driven, competent, and dynamic professionals to fill various vacant positions.

Position Overview

This is a full-time administrative role within the Human Resources department, responsible for implementing HR policies, managing employee records, and supporting recruitment and staff administration functions.

Key Duties and Responsibilities

• Implement Human Resource policies, systems, and procedures in line with approved rules and regulations
• Assist in the preparation of leave rosters for various departments
• Monitor actual headcount of employees and prepare monthly manning reports for review and update the manning register
• Coordinate and provide necessary input during recruitment processes, including shortlisting applicants and arranging logistics in accordance with approved HR policies and procedures
• Supervise and coordinate orientation programmes for newly employed staff
• Liaise with departments to ensure placement, orientation, and probationary period requirements for new employees are strictly adhered to
• Participate in conducting staff performance appraisals
• Monitor all contracts and temporary engagements with consultants in line with approved HR policies, procedures, and related labour regulations
• Process employee actions including reimbursable claims (e.g., leave, sick leave, medical, advances/loans) for approval in line with established policy guidelines
• Handle and respond to HR operational enquiries from employees within prescribed limits of authority
• Maintain and update Human Resource Information Systems (HRIS) in accordance with directives
• Maintain and update employee records and files
• Conduct training needs analysis and coordinate support for the administration and management of training programmes

Location

Accra, Ghana