Principal Administrative Assistant – Procurement at Ghana Academy of Arts and Sciences (GAAS)

About Ghana Academy of Arts and Sciences (GAAS)

The Ghana Academy of Arts and Sciences (GAAS) was established by an Act of Parliament in 1959 to encourage the creation, acquisition, dissemination, and utilization of knowledge for national development. The Academy is composed of Fellows who have distinguished themselves in the Arts and Sciences and is led by a Council consisting of a President, Vice-Presidents, an Honorary Secretary, and other elected members.

The Academy's operations are administered through a Secretariat comprising the Executive Secretary and administrative, secretarial, and clerical staff. The Executive Secretary oversees the day-to-day management of the Academy under the guidance of the Honorary Secretary and drives the strategic plan and policy directives with the Council's oversight.

Position Overview

The Principal Administrative Assistant – Procurement will report to the Senior Assistant Registrar – Procurement and Executive Secretary. This role assists in the preparation of the annual procurement plan and its revisions.

Key Responsibilities

• Assist in tender preparations for goods, works, and services within the approved threshold
• Maintain and update the suppliers' database register
• Assist in the maintenance of Auditorium Headquarters building
• Assist in the preparation of bidding documents for goods, works, and services within approved thresholds for bidding
• Assist in preparing quarterly procurement status reports
• Perform any other duties assigned by the Senior Assistant Registrar – Procurement and Executive Secretary

Required Qualifications & Experience

• Higher School Diploma or Degree in Accounting, Business Management, or a similar field (preferred)
• Minimum of two years of relevant experience

Job Details

• Position Type: Full-Time
• Location: Accra, Ghana