Personal Assistant at MTN Ghana

Job Summary

Provide administrative, secretarial, and personal assistance to the Chief Corporate Services Officer (CCSO) and deliver clerical and routine support to the Corporate Services division.

Key Responsibilities

• Schedule and manage meetings and appointments for the CCSO, including direct reports, Corporate Services divisional monthly meetings, and other corporate events
• Book meetings in the CCSO's calendar, send meeting requests, and distribute reminders to stakeholders
• Coordinate, obtain input, draft, and distribute meeting agendas; record and maintain minutes
• Answer calls and handle inquiries professionally, providing efficient administrative support to the CCSO and divisional heads
• Arrange travel and accommodation for the CCSO as needed; liaise with the travel controller and book travel and hotel reservations for Corporate Services members
• Manage the CCSO's and direct reports' leave schedules
• Coordinate divisional incentives and communicate monthly winners to divisional champions for reporting purposes
• Arrange Corporate Services divisional sessions in consultation with relevant stakeholders
• File documents accurately to ensure easy retrieval
• Prepare monthly reports
• Track IOUs and petty cash on a monthly basis and monitor expenses
• Coordinate ad-hoc office projects and maintain staff records as necessary
• Receive visitors professionally and attend to their logistics requirements
• Provide professional feedback to internal and external customers
• Follow up with HR on CCSO recruitments and provide office orientation for new employees
• Manage office stationery inventory
• Support the execution of Corporate Services projects

Job Details

• Location: Accra, Ghana
• Job Type: Full-Time
• Category: Administrative/Secretarial