Admin and Travel Coordinator at AT Ghana

Job Summary

The successful candidate will join as an Admin and Travel Coordinator in the Supply Chain Department. This role reports to the Fleet Manager and oversees all aspects of the company's travel needs in line with company policies and procedures by enforcing compliance and budgetary adherence.

Key Responsibilities

• Arrange travel reservations for all HQ requests and staff travel needs
• Troubleshoot and resolve staff travel issues, including unforeseen delays
• Identify opportunities and make suggestions to improve travel processes
• Manage hotel reservations, including pre-payment of rooms and taxes
• Confirm lowest logical hotel booking rates
• Prepare monthly reporting on travel and lodging expenses
• Assist in negotiation of travel service provider contracts on behalf of AT Ghana and ensure compliance
• Assist in the management of recruitment, onboarding, and administration of Travel Management partners
• Make recommendations for service enhancements and initiate process, procedure, and policy improvements
• Manage external visitors to the office, including preparation of meeting rooms and videoconferencing services
• Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with approval and budget requirements
• Coordinate with the finance section regarding reimbursement of travel expenses and ensure timely review of travel claims and supporting documentation
• Coordinate with finance section regarding partner payments
• Ensure service excellence of the admin section to achieve customer service and satisfaction for all stakeholders

Employment Details

• Job Type: Full-Time
• Location: Accra, Ghana
• Category: Administrative/Secretarial