Import/Export Documentation Officer

Job Summary

We are seeking a dedicated and detail-oriented Import/Export Documentation Officer to join our team in Addis Abeba. This position offers excellent opportunities for professional growth and development in international trade operations.

Key Responsibilities

• Prepare and accurately process all required import and export documentation according to Ethiopian Customs Authority (ECA) requirements, including commercial invoices, packing lists, bills of lading/air waybills, and certificates of origin
• Ensure all documentation complies with relevant import/export regulations, including customs requirements, Incoterms, and country-specific regulations with a strong focus on adherence to Ethiopian law
• Obtain necessary permits, licenses, and certifications for import and export activities from relevant Ethiopian government bodies, including the Ministry of Trade and Regional Integration and National Bank of Ethiopia
• Verify the accuracy and completeness of shipping documents received from suppliers and freight forwarders
• Stay up-to-date on changes to import and export regulations, tariffs, and trade agreements as promulgated by the Ethiopian Customs Authority and other relevant Ethiopian government agencies
• Ensure compliance with Ethiopian Customs Proclamation and Regulations, Export Trade Proclamation, and other relevant laws governing international trade in Ethiopia
• Assist in conducting internal audits to ensure compliance with Ethiopian import/export procedures
• Identify and resolve any compliance issues or discrepancies in a timely manner in accordance with Ethiopian legal requirements
• Respond to inquiries from customers, suppliers, and government agencies regarding import/export matters, providing accurate information based on Ethiopian regulations
• Process LC/TT/CAD at bank by completing required forms and follow up until SWIFT confirmation is received
• Process release at Ethiopian Shipping Line after freight payment
• Follow up on and attend container inspections when documentation is required

Required Skills and Qualifications

• Strong attention to detail and accuracy in documentation
• In-depth knowledge of Ethiopian import/export regulations and customs procedures
• Experience with international trade documentation and processes
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills
• Proficiency in relevant software and MS Office applications