Executive Secretary to the CEO

Job Summary

The Executive Secretary is responsible for providing high-level administrative support and assistance to the Chief Executive Officer (CEO).

Main Duties and Responsibilities

• Provide high-level administrative support and assistance to the CEO
• Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents
• Maintain proper recording of incoming and outgoing correspondence; file appropriately to enable easy and quick tracing
• Facilitate meeting schedules and attend meetings on behalf of the CEO, taking notes and preparing meeting minutes
• Handle department issues directed to the CEO
• Handle customer issues; screen and schedule appointments, and remind the CEO of scheduled meetings
• Respond to emails, messages, and other correspondence
• Receive incoming communications and memos; review contents, determine importance, and distribute to concerned staff
• Perform office tasks including maintaining records, ordering supplies, and performing basic booking
• Perform other related duties as assigned

Work Location

Addis Ababa, Bole Reality Plaza Head Office, 6th Floor