Local Purchase Division Head

Job Purpose

To plan, lead, and control all local purchasing activities to ensure timely, cost-effective, and quality acquisition of goods and services in compliance with organizational policies and procedures.

Key Duties and Responsibilities

Planning & Strategy

• Develop annual and periodic local purchasing plans aligned with organizational needs
• Prepare procurement budgets and cost-saving strategies
• Conduct market research and supplier analysis
• Establish sourcing strategies for local materials and services

Purchasing Operations

• Oversee processing of purchase requisitions and purchase orders
• Ensure timely procurement of required goods and services
• Monitor delivery schedules and resolve procurement delays
• Ensure compliance with procurement procedures and policies

Supplier Management

• Identify, evaluate, and select reliable local suppliers
• Lead supplier negotiations for price, quality, and delivery terms
• Develop and maintain supplier database
• Monitor supplier performance and manage vendor relationships

Cost Control & Compliance

• Ensure cost-effective procurement practices
• Implement internal controls to prevent procurement risks and fraud
• Ensure compliance with organizational procurement policies and regulations
• Support audit activities and respond to findings

Coordination & Communication

• Coordinate with user departments for requirement clarification
• Work closely with finance, warehouse, and logistics units
• Provide procurement status reports to management
• Facilitate cross-functional procurement meetings

Leadership & Supervision

• Lead and supervise local purchasing staff
• Assign duties and evaluate employee performance
• Provide coaching and training to team members
• Improve division efficiency and workflow

Key Performance Indicators (KPIs)

• Procurement lead time reduction
• Cost savings achieved
• Supplier performance rating
• Compliance with procurement procedures
• On-time delivery rate
• User department satisfaction

Required Skills

• Negotiation and supplier management skills
• Strong analytical and cost-control capabilities