RFQ for M&I Workshop Equipment

Tender Information

• Tender Reference Number: RICA06/04/2026
• Organization: Rwanda Institute for Conservation Agriculture (RICA)
• Location: Kigali, Rwanda
• Procurement Method: Open Tender
• Date of Issue: 13/04/2026

Key Dates

• Cut-off Date for Queries: 20/04/2026
• Submission Deadline: 24/04/2026

Definitions and Interpretation

In this tender document, unless the context indicates otherwise:

• RICA: Rwanda Institute for Conservation Agriculture
• Bidder: Any entity submitting a bid in response to this tender
• Contract: The agreement to be entered into between RICA and the successful bidder
• Goods: The items to be supplied as specified in the Schedule of Requirements
• Services: Any related services required in connection with the supply of goods
• Day: Calendar day

Invitation to Bid

RICA invites electronic bids from eligible bidders for the supply of goods as detailed in the Technical Specifications Sheet.

Bid Submission Requirements

• Deadline: 24/04/2026
• Method: Electronic submission
• Language: English

File Format and Organization

All bids must be consolidated into a single ZIP file with the following naming convention:

[YourCompanyName]Bid[YYYYMMDD].zip

The ZIP file should contain all required documents, forms, and supporting materials organized in clearly labeled folders.

Document Format Requirements

• Technical proposals and written documents: PDF format
• Financial spreadsheets: Microsoft Excel format (.xlsx)
• Completed forms: PDF format with signatures where required
• Supporting documents: PDF format

File Size Specifications

The total size of the ZIP file should not exceed 30MB. For submissions exceeding 30MB, upload your ZIP file to a secure cloud storage service (such as Google Drive, OneDrive, or Dropbox) and include the shareable link in your submission email. Ensure the link permissions are set to "View only" and remain active for the evaluation period.