Procurement Specialist

About the Company

RwandAir Catering Ltd is a fast-growing in-flight catering company in Rwanda providing catering services to scheduled airlines, private jets, and charters. The company aims to become one of the largest aviation catering companies in Africa.

Job Purpose

The Procurement Specialist will be responsible for sourcing goods, services, and works, requesting proposals, quotations, and bids. This role involves evaluating and analyzing submissions, providing recommendations, and conducting daily procurement operations in full compliance with company policies and standard operating procedures.

Position Details

• Job Title: Procurement Specialist
• Department: Procurement
• Reporting to: Head of Procurement
• Location: Kigali, Rwanda

Main Duties and Responsibilities

• Prepare bidding documents, bid receipts, bid opening reports, and bid evaluation reports
• Request clarifications during the tendering process and notify bidders of outcomes
• Liaise with user departments on technical evaluation of bids
• Coordinate contract review processes with users and suppliers
• Receive requisitions from users and prepare purchase orders
• Prepare suppliers vetting slips, submit to the security department, and prepare relevant reports
• Follow up on vetting feedback with the security department
• Collaborate with the logistics office and finance department to follow up on supplier payments when necessary
• Work closely with user departments to provide terms of reference where required
• Request samples from suppliers, coordinate approval processes, and provide feedback
• Identify and shortlist suppliers as part of the procurement process
• Ensure full compliance with policies and standard operating procedures
• Maintain proper filing and safekeeping of records