Tender Notice to Supply IT Equipment (Computing, Display, Peripherals & Office Technology) 

com upload link (see Section 5) Quotation Validity:  30 calendar days from submission deadline Currency:  Rwandan Franc (RWF). Quotes in USD accepted with exchange rate declared. Contact for Queries:  Patrick Nsabimana, Country Coordinator | [Email hidden] Bidders may quote for ONE or BOTH lots.  Separate quotation sheets must be submitted for each lot. 1. INTRODUCTION  The African Wildlife Foundation (AWF) Rwanda Country Office invites eligible vendors to submit competitive quotations for the supply and installation of office and IT equipment as specified in this Request for Quotations (RFQ). The goods are divided into two lots. Bidders may submit a quotation for one lot or for both lots. A separate completed quotation submission sheet and activity schedule must be provided for each lot on which a bid is submitted.  AWF is a non-profit conservation organisation. Applicable Rwandan taxes and levies must be clearly stated in the quotation. AWF will evaluate quotations in accordance with the criteria set out in Section 6 of this document.  2. INSTRUCTIONS TO BIDDERS  2.1 Eligibility Requirements  To be eligible, bidders must submit the following documents together with their quotation:  Valid Certificate of Business Registration issued by the Rwanda Development Board (RDB).  Valid Tax Clearance Certificate issued by the Rwanda Revenue Authority (RRA) — must be current at the time of submission.  Completed Vendor Information Sheet (see Annex C) including bank details for payment.  Company profile (maximum 3 pages) including a list of at least 3 recent similar supply contracts, with client name, goods supplied, value, and year.  Bids that do not include all required eligibility documents will be considered non-responsive and disqualified without further evaluation.  2.2 Preparation of Quotations  Quotations must be prepared in English.  Unit prices and total prices must be stated clearly in Rwandan Francs (RWF). If quoting in USD, the applicable exchange rate must be stated.  All prices must be inclusive of delivery to the AWF Rwanda Country Office in Kigali, installation, configuration, testing, and any applicable warranty services. Prices must be fixed and firm for the full 30-day validity period. No price escalation will be accepted.  Where a specific brand is mentioned in the specifications, it is indicative of the minimum quality standard. Equivalent or superior alternatives will be considered, provided the bidder submits full technical specifications and a comparison table demonstrating compliance.  Partial bids within a lot are not accepted — a bid must cover all items within a lot to be considered.  2.3 Delivery, Installation and Warranty Delivery and installation must be completed within 21 calendar days of contract signature, unless otherwise agreed in writing with AWF.  All items must be brand new, unused, and covered by a valid manufacturer's warranty.  Minimum warranty requirements are specified per item in technical specifications (Section 4 and Section 5).  The supplier is responsible for all logistics, customs clearance (if applicable), and last mile delivery to AWF's premises in Kigali.  A delivery note signed by AWF's authorized representative is required for each delivery. Payment will only be processed upon AWF's written acceptance of goods.  3. EVALUATION CRITERIA  Responsive quotations (meeting all eligibility requirements and technical specifications) will be evaluated on the following basis:  Criterion  Assessment Method  Weight Technical Compliance  Pass/Fail — non  compliant bids disqualified Pass/Fail Total Quoted Price (inclusive of delivery, installation, VAT) Lowest evaluated price wins 70% Warranty Terms (duration and scope beyond minimum) Scored against minimum benchmark 20% Delivery Timeline (days from contract signature)  Shorter delivery time scores higher 10% AWF reserves the right to award different suppliers for different lots and is not obligated to award to the lowest priced bidder if the quotation does not meet technical requirements. 5. LOT 2 — IT EQUIPMENT Computing, Display Systems, Peripherals & Office Technology Item   No. Item  Technical Specifications  Qty 1  4K Conference  Projector Projection Technology: 3LCD (3-chip) — 100% RGB per  frame, no rainbow effect  Native Resolution: 4K UHD (3840 × 2160) via 4K  enhancement / pixel-shifting  Brightness: Minimum 3,000 lumens (colour and white  brightness equal)  Contrast Ratio: Minimum 100,000:1 (full on/off)  HDR Support: 10-bit HDR10, HDR10+, or Dolby Vision Video Processing: 12-bit analogue-to-digital, real-time  processing  Connectivity: HDMI 2.0 (18 Gbps, HDCP 2.2) × 2, USB-A,  audio out  Wireless: Bluetooth audio output; WiFi (for screen mirroring)  preferred  Built-in Speaker: Minimum 10W built-in speaker Lamp Life: Minimum 4,000 hours normal mode; 6,000 hours  eco mode  Form Factor: Portable/tabletop; tripod mount compatible Operating Noise: Maximum 37 dB(A) in normal mode Warranty: Minimum 2 years unit; lamp excluded after 1,000  hours  Brand examples: Epson EH-TW series, Sony VPL series,  BenQ, or equivalent 1 2  Smartphone   (Android) Display: 6.7-inch or larger AMOLED, minimum 1080 × 2400  px, 120Hz  Processor: Octa-core, 6nm or better (e.g. MediaTek Helio  G100 or Dimensity series) 1 RAM / Storage: Minimum 8GB RAM + 128GB internal  storage; microSD support  Main Camera: Minimum 50MP main sensor with OIS, f/1.9 or  wider aperture  Front Camera: Minimum 32MP  Battery: Minimum 5,000 mAh; minimum 45W fast charging OS: Android 14 or higher with manufacturer update  commitment  Connectivity: 4G LTE, Wi-Fi 6, Bluetooth 5.x, NFC, USB  Type-C  Durability: IP66 or higher dust and water resistance Security: Under-display fingerprint sensor or face unlock Accessories: USB-C charger, protective case, and screen  protector included  Warranty: Minimum 1 year manufacturer warranty Preferred model: Tecno Camon 40 Pro or Samsung Galaxy  A55 or equivalent 4  Apple iPad Pro  13-inch +   Accessories Model: Apple iPad Pro 13-inch (M4 chip or latest available),  Wi-Fi + Cellular  Storage: 256GB minimum  Display: 13-inch Liquid Retina XDR (OLED), ProMotion  120Hz  Glass: Standard glass (non-nano-texture) — Space Black or  Space Grey  Connectivity: Wi-Fi 6E + 5G Cellular; USB-C (Thunderbolt 4) Included accessories: Apple Pencil (USB-C); Magic  Keyboard for iPad Pro 13-inch (US English, Black) Warranty: Minimum 1 year Apple limited warranty Note: Supply in original sealed packaging. Grey market units  not accepted. 1 5  Samsung   Galaxy Tab S10  Lite Model: Samsung Galaxy Tab S10 Lite  Colour: Gray (or available equivalent)  Display: 10.1-inch IPS LCD, 1920 × 1200 px, 60Hz Processor: Snapdragon 720G or equivalent  RAM / Storage: 4GB RAM / 64GB storage minimum;  microSD expansion  S Pen: S Pen stylus included  Battery: Minimum 7,040 mAh; 15W fast charging OS: Android 14 or latest available; Samsung One UI Connectivity: Wi-Fi 5 (802.11ac), Bluetooth 5.0, USB-C Accessories: Protective cover and USB-C charger included  per unit  Warranty: Minimum 1 year Samsung warranty per unit Note: All 9 units must be identical model and colour. 9 6a  Large Format  Display 98–100  Inch Size: 98 to 100-inch class (diagonal)  Resolution: 4K UHD (3840 × 2160)  Panel Technology: QLED, Mini-LED, or equivalent quantum  dot display  Brightness: Minimum 600 nits (700–1,600 nits peak for  HDR)  Local Dimming: Full-array local dimming (minimum 500  zones)  Refresh Rate: Minimum 60Hz native (120Hz preferred)   HDR: HDR10, HDR10+, or Dolby Vision support  Connectivity: HDMI 2.1 × 2 minimum; USB-A × 2; Ethernet;  Wi-Fi; Bluetooth  Smart OS: Google TV, Android TV, or VIDAA  Audio: Minimum 40W integrated speaker system; Dolby  Audio  Mounting: VESA mounting pattern stated; wall-mount  bracket included  Installation: Full installation and mounting at VNP HQ  included  Warranty: Minimum 2 years parts and labour on-site service Brand examples: Samsung, LG, Hisense, Sony, TCL 98- inch class 6b  Conference   Room Display  55 Inch Size: 55-inch class (diagonal)  Resolution: 4K UHD (3840 × 2160)  Panel Technology: LED (IPS or VA); QLED preferred Brightness: Minimum 350 nits  HDR: HDR10 or Dolby Vision support  Connectivity: HDMI 2.0 × 2 minimum; USB-A; Ethernet; Wi Fi  Smart OS: Google TV, Android TV, or VIDAA  Mounting: VESA wall-mount bracket and installation included  at VNP Musanze  Warranty: Minimum 2 years on-site service  Brand examples: Hisense, Samsung, LG, Sony 55-inch 4K  range 1 7  Dell Slim   Desktop   Computer Model: Dell OptiPlex 7010 Micro / OptiPlex Small Form  Factor, or Dell Slim Desktop equivalent  Processor: Intel Core Ultra 5 225 (10 cores, 20MB cache, up  to 4.9GHz) or equivalent  OS: Windows 11 Home or Windows 11 Pro (64-bit, licensed) Graphics: Intel UHD integrated graphics (discrete GPU not  required)  RAM: 16GB DDR5 (5600 MT/s) — single DIMM  Storage: 1TB M.2 PCIe NVMe SSD  Keyboard: Dell Wired Keyboard KB216 (or equivalent) — English  Mouse: Dell Wired Mouse MS116 (or equivalent) Connectivity: USB-A × 4 minimum, USB-C × 1, HDMI +  DisplayPort, Ethernet 1GbE, Wi-Fi 6, Bluetooth  Power: 90W external power adapter  Security: TPM 2.0; Kensington lock slot  Recovery: Factory recovery media or Dell OS recovery tool  included  Warranty: Minimum 3 years on-site next business day Note: All 4 units must be same model. Pre-configured to  same spec. 4 8  Dell 27" 240Hz  Gaming   Monitor Model: Dell SE2726HGS or direct equivalent  Panel Size: 27-inch  Panel Type: IPS or Fast IPS  Resolution: Full HD (1920 × 1080) or higher  Refresh Rate: 240Hz native  Response Time: 1ms GtG  Brightness: Minimum 350 nits 4 Connectivity: HDMI 1.4/2.0, DisplayPort 1.2 minimum;  headphone jack  Stand: Height-adjustable stand; VESA 100×100mm  compatible  Warranty: Minimum 3 years Dell Advanced Exchange 9  Barco CTRL   Software   (Control Room  Platform) Product: Barco CTRL — control room data distribution  software platform  Licence Type: Perpetual or annual subscription (specify  clearly; include renewal cost if subscription)  Scope: Enables secure source connectivity, video wall  distribution, and operator desk content interaction Scalability: Scalable deployment; supports future node  expansion  Cybersecurity: Built-in cybersecurity features; role-based  access control  Deployment: Compatible with Barco SAS-050 appliance  (Item 10 below)  Support: Vendor-provided technical support and software  updates for minimum 1 year  Delivery: Valid software licence key and installation support  included  Warranty: Software support and maintenance for minimum 1  year post-activation  Note: Barco CTRL is a named product. Offer must include  original Barco licence. No third-party alternatives. 1   (licence) 10  Barco SAS-050  Server   Appliance Model: Barco SAS-050 (P50_X platform)  Interfaces: 2× 1Gbps Ethernet (active failover); 2× USB 3.0  Type-A; 2× USB 2.0 Type-A  OSD: Output OSD available  Power: 19V DC, 3.42A; max 55W consumption  Dimensions: 33 × 180 × 190 mm (with cover); Weight ~1.03  kg  Environmental: Operating temp 0–40°C; Humidity max 80%  non-condensing  Noise: Max 24 dB(A) at 1m distance at 25°C  Compliance: CE, CB, UL, FCC Class B, KC, CCC, RCM,  BSMI, UKCA, TAA  Compatibility: Designed for Barco CTRL environment (pairs  with Item 9)  Delivery: Supply, rack/desk placement, cabling, and  integration with Barco CTRL included  Warranty: Minimum 2 years Barco hardware warranty . 1 11a  Dell P24   Professional   Monitor Model: Dell Pro P2426H or Dell Pro 24 Plus P2425H (either  acceptable)  Size / Resolution: 24-inch, Full HD (1920 × 1080) IPS Connectivity: HDMI, DisplayPort, USB hub  Stand: Height/tilt/pivot/swivel adjustable; VESA 100×100mm Warranty: Minimum 3 years Dell Advanced Exchange 6 11c  Dell USB-C   Docking   Station Type: Dell USB-C universal docking station (e.g. Dell WD19S  or equivalent)  Power Delivery: Minimum 65W USB-C host charging Video Output: Supports dual-monitor configuration (HDMI +  DisplayPort)   Ports: USB-A × 3 minimum, USB-C, HDMI, DisplayPort,  Ethernet (RJ45), audio  Compatibility: Compatible with Dell OptiPlex and Dell  Latitude laptops; universal USB-C  Warranty: Minimum 1 year 11d  Dual Monitor   Arm Type: Dual monitor arm / desk mount for two 24-inch  monitors  VESA: 100 × 100mm compatible (fits Dell P2426H / P2425H) Mount: Desk clamp and grommet mount options  Adjustment: Full articulation: height, tilt, swivel, rotation per  arm  Cable Management: Integrated cable management channels Max load per arm: Minimum 8 kg per monitor  Warranty: Minimum 2 years 1 11e  External SSD  8TB (USB 4.0) Model/Type: Oyen Digital 8TB USB 4.0 NVMe SSD (or  equivalent high-capacity external SSD)  Interface: USB 4.0 (40Gbps) / Thunderbolt 3 compatible Capacity: 8TB NVMe SSD  Read/Write Speed: Minimum 3,000 MB/s read / 2,500 MB/s  write  Form Factor: Portable, bus-powered (no external power  required)  Encryption: Hardware AES-256 encryption preferred Compatibility: Windows 11, macOS, Linux  Warranty: Minimum 3 years manufacturer warranty 1 11f  Dell UltraSharp  Curved 34-inch  Monitor Model: Dell U3421WE UltraSharp Curved or equivalent Size / Curvature: 34.14-inch ultrawide curved (1900R) Resolution: WQHD 3440 × 1440 at 60Hz  Panel: IPS technology; wide colour gamut (99% sRGB) Connectivity: USB-C (90W PD), HDMI, DisplayPort, USB  hub, RJ45  Stand: Height/tilt/swivel adjustable; VESA 100×100mm Colour: Platinum Silver or Black  Warranty: Minimum 3 years Dell Advanced Exchange 1 12  HP Colour   LaserJet MFP  Printer Model: HP Color LaserJet MFP M283fdw (NPIF5B52F) or  equivalent  Functions: Print, copy, scan, fax (4-in-1)  Print Technology: Laser (colour and mono)  Print Speed: Minimum 21 ppm colour; 21 ppm mono Resolution: 600 × 600 dpi (up to 1200 × 1200 effective  output)  Paper Handling: 250-sheet input tray; 50-sheet ADF (duplex) Connectivity: Wi-Fi, Ethernet, USB; Apple AirPrint; HP  Smart App  Duplex: Automatic two-sided printing and scanning Display: 2.7-inch colour touchscreen  Included consumables: Starter toner cartridges (all 4  colours included in box)  Additional toner: Full-yield replacement toner set (CMYK ×  1 each) included in quote  Warranty: Minimum 1 year HP on-site or carry-in warranty 1 13  Fully   Automatic  Model: Philips EP5547/90 Series 5500 (or equivalent) Type: Bean-to-cup fully automatic espresso machine   Espresso   Machine Specialties: Minimum 15 hot and cold coffee specialties  (espresso, cappuccino, latte, americano, etc.)  Milk System: Integrated LatteGo or equivalent (no-hose,  quick-clean, plant-based milk compatible)  Grinder: Ceramic grinder with adjustable coarseness settings Noise: SilentBrew or equivalent quiet-brew technology Water Tank: Minimum 1.8L removable water tank Bean Hopper: Minimum 275g capacity  Display: Touch display with beverage selection  Cleaning: Automatic rinsing and descaling programme Power Supply: 220–240V AC, 50Hz  Included: Machine, milk container, water hardness test strip,  descaler sachet × 2, instruction manual  Warranty: Minimum 2 years Philips warranty (or equivalent  brand)  Brand examples: Philips, De'Longhi, Siemens, or equivalent  fully automatic bean-to-cup 6. SUBMISSION INSTRUCTIONS  6.1 How to Submit  All quotations must be submitted electronically through the AWF secure Box.com upload link below. No physical or email submissions will be accepted. Bids submitted through any other channel will be disqualified.  SUBMISSION LINK:  https://awf.app.box.com/f/91947a3d11d943a9aa80b5e2272db586 Deadline: 30 May 2026 at 17:00 Kigali time. Late uploads will not be considered 6.2 Documents to Upload  Each bidder must upload a single ZIP file or folder containing the following documents:

• Completed Quotation Submission Sheet (Annex A) — signed and dated.

• Completed Activity Schedule(s) (Annex B1 for Lot 1, Annex B2 for Lot 2, or both) — with unit prices and totals filled in for all items. 

Completed Vendor Information Sheet (Annex C) — with full bank details.

• Certificate of Business Registration (RDB) — current copy. 

Valid Tax Clearance Certificate (RRA) — must be valid at submission date.

• Company profile with list of at least 3 similar contracts. 

Technical compliance statement — confirming compliance with all specifications or listing proposed equivalents with supporting datasheets.  File naming convention: AWF-RW-RFQ-2026-03_[CompanyName]_Lot [1 or 2 or 1and2] 6.3 Queries Technical or clarification queries must be submitted by email to [Email hidden] with the subject line "Query: AWF-RW-RFQ-2026-03" no later than 23 May 2026. AWF will respond to all queries in writing and circulate responses to all registered bidders. No verbal clarifications will be binding. Attachment attachment_file_63aff2affe[Phone hidden]