Local Purchase Division Head

1. Job PurposeTo plan, lead, and control all local purchasing activities to ensure timely, cost-effective, and quality acquisition of goods and services in compliance with organizational policies and procedures.2. Key Duties and ResponsibilitiesA. Planning & StrategyDevelop annual and periodic local purchasing plans aligned with organizational needsPrepare procurement budgets and cost-saving strategiesConduct market research and supplier analysisEstablish sourcing strategies for local materials and servicesB. Purchasing OperationsOversee processing of purchase requisitions and purchase ordersEnsure timely procurement of required goods and servicesMonitor delivery schedules and resolve procurement delaysEnsure compliance with procurement procedures and policiesC. Supplier ManagementIdentify, evaluate, and select reliable local suppliersLead supplier negotiations for price, quality, and delivery termsDevelop and maintain supplier databaseMonitor supplier performance and manage vendor relationshipsD. Cost Control & ComplianceEnsure cost-effective procurement practicesImplement internal controls to prevent procurement risks and fraudEnsure compliance with organizational procurement policies and regulationsSupport audit activities and respond to findingsE. Coordination & CommunicationCoordinate with user departments for requirement clarificationWork closely with finance, warehouse, and logistics unitsProvide procurement status reports to managementFacilitate cross-functional procurement meetingsF. Leadership & SupervisionLead and supervise local purchasing staffAssign duties and evaluate employee performanceProvide coaching and training to team membersImprove division efficiency and workflow3. Key Performance Indicators (KPIs)Procurement lead time reductionCost savings achievedSupplier performance ratingCompliance with procurement proceduresOn-time delivery rateUser department satisfactionSkillsNegotiation and supplier management skillsStrong analytical and cost-control skillsKnowledge of procurement procedures and contract managementLeadership and team management skillsERP procurement module knowledge (advantage)Communication and problem-solving skills4. CompetenciesIntegrity and accountabilityStrategic thinkingDecision-making abilityAttention to detailResults orientationStakeholder management5. Working ConditionsOffice environment with occasional supplier visits and market assessments